Race Regulations 2019

REISTADLØPET 2019 – RACE REGULATIONS

REISTADLØPET is organised by the Organising Committee (OC) from the sports clubs Bardu IL, IL Kampen, BOIF and the Norwegian Army. CEO Ivar Holand, info@reistadlopet.no
The race is organised under the regulations of the Norwegian Ski Federation and FIS, and is part of the VISMA Ski Classics Long Distance Cup.

The race is to be held on 6th April 2019.

1. Distance and technique
The event will be held in CLASSIC technique on a 50K and 34K course. The race course is marked with kilometre markers every 5K, and every 1K the last 10K. Sprints are marked 500–200 –100m before the timing line. This will be supervised strictly all along the track by officials. There is no right to ask for “free way” for those who want to overtake another competitor.
The Jury has the right to penalise or disqualify competitors who do not obey these regulations.

2. Age limits
• The REISTADLOPET 2019 is open to all skiers, men or women who are born in 2002 and before.
• Years 2003 and 2004 may only participate in VSCR34K.
• Years 2005 and 2006 may only participate in VSCR34K without timing.

3. Entry fees and registration deadlines.

DATE VSCR 50K VSCR 34K VSCR 34K VSCR 34K
Regular Regular No ranking No timing
Until 28th Feb-18 800 NOK 550 NOK 400 NOK 400 NOK
From 1st Mar-18 1000NOKNOK 750 NOK 550 NOK 550 NOK

Registration is valid only after payment of the entry fee and after all necessary documents are received by the organizing committee.
The entry gives the right to complete the race and to use all the services provided by the Organising Committee: list of services: start bib, feeding stations along the course and at finish, technical assistance on the course, pole exchange, medical assistance, transport of clothes from start to finish (max weight 3 kg and value not higher than the entry fee), timing, race packet.
All other expenses will be charged to the competitor.

4. Liability/insurance
All participants are entirely responsible for his/her state of health during the race and must have personal medical and liability insurance.
The organiser cannot be held responsible on any account in the event of an accident or failure due to bad health or to insufficient preparation.
The Organising Committee disclaims all liability in case of loss, theft or deterioration of equipment during transport, before, during and after the event.
The organisers of the competition have insurance iaw Norwegian Sports Association regulations.

5. Registration
• Registration can be made via the online registration system at
www.reistadlopet.no till Friday 5th April at 20:00h. Online registration is the preferred option for the OC which helps us keep down workload and costs.
• Registration can also be made at the Race Office at Setermoen, Bardu Town Hall Friday 5th April between 11:00h-20:00h.
• Class VSCR34K “without timing” may register at the Race Office until Saturday 6th April 09:00h
• To take part in the race it is necessary to be physically and technically prepared. When entering the race every participant assumes the responsibility of assuring that they are properly trained to participate.

6. Competitor cancellation and entry re-registration
In the case of not showing up, the entry fee will not be refunded.
Competitors who are unable to take part in the race may transfer their entry fee (not bib number) to a person of their choice. It is also possible to change the race distance provided that replacement numbers are available. The re-registration takes place by written application to info@reistadlopet.no no later than 20th April 2019 at 00:00, or directly at the Race Office. A fee may apply.

Participants starting under a false name will be disqualified.
In case of lost/left behind start bib, a 600 NOK replacement-fee must be paid.

7. Race cancellation
In case the organizer is forced to cancel the race due to force majeure before the race day, the organizer may keep 50% to cover its expenses. If the race is moved to a new date, the competitors who do not show up at the new race day will not be reimbursed the entry fee.
If the race is cancelled on the race day due to force majeure the organizer will keep the entry fee.

8. Race Office
• The Race Office is situated at Bardu Municipality Town Hall, Setermoen.
• Opening hours are:
o Friday, 5th April: 11:00h – 20:00h
o Saturday 6th April: 07:30h – 10:30h

9. Start number distribution time & location
The start numbers and race packet will be handed out at the Race Office.

10. Ski Village Setermoen and Bardufoss
Friday 05th April there will be a “Ski Village” in connection with the Race Office at Setermoen with multiple services. In the afternoon “The Childrens Reistadsprint” will be held in and around the Ski Village.
Saturday 06th April the “Ski Village” will be organized in the Finnish Area at Bardufoss.

11. Starting blocks and seeding procedures

Waves Bib numbers Start time
VSCR Elite Woman Elite Woman 1-100 10:00h
VSCR Elite Men 101-200 10:30h
VSCR 50K 201-1000 10:30h
VSCR 34K incl NO TIMING 1001-2000 10:30h

ELITE WOMAN / ELITE MEN:
The organizer will use VISMA SKI CLASSICS seeding. However the Race Director and organizer will solely decide if other skiers with appropriate FIS points will be moved into the ELITE group based on previous results indicated in a mail to info@reistadlopet.no

VSCR 50K:
For other VSCR 50K participants than ELITE classes, the organizer will base its seeding on previous results from an extensive list of races incl VISMA SKI CLASSICS races. For international participants the organizer can solely consider seeding based on previous results from other races if indicated in a mail to info@reistadlopet.no no later than 1st April 2019.
All skiers must enter the start gate according to his/her start number. Participants who start from an earlier start corridor than their number are subject to disqualification.

VSCR 34K:
For VSCR 34K participants the organizer will solely decide seeding of a “red group” of maximum 20 participants on previous results from an extensive list of races incl VISMA SKI CLASSICS races. For international participants the organizer can solely consider seeding based on previous results from other races if indicated in a mail to info@reistadlopet.no no later than 1st April 2019.
The rest of the VSCR34K participants will enter the start gate suitable for her/his anticipated finishing time, as in previous years.

VSCR 34 NO-TIMING:
The VSCR34K has a long history with a separate class with NO TIMING. VSCR 34K NO TIMING also starts at 10:30h behind the other classes. There will be NO possibility to start ahead of the MASS START.

12. Start procedure
The start order is mass start iaw para 10;
Official race-timing starts from the moment of the gunshot for all waves.

Start gates will be open 15 min before the start.

13. Race Course, feeding stations and cut-off times
VSCR50K will follow BLUE course and markings.
VSCR34K will follow RED course and markings.

Location

Distance (50K / 34K)

Cut-off time Services
1. Storlømyra 5K / 5K Check-point
2. Fossmyra 7K / 7K Drinks and fruit
3. Orta 13,5K / 13,5K 14:00h Drinks and fruit
4. Kampen 20K / 20K 15:00h Drinks and fruit
5. Øverlitjønna 30K / 24K Drinks and fruit
6. Lavo 35K (50K only) Drinks
7. Finnish 50K / 34K Drinks and fruit
Note! See COURSE PROFIL for all services (MED, FOOD, SKISERVICE)

All skiers must pass all check points to be ranked, the timing system will automatically register when passing. Any skier who does not pass the TWO cut-off points (Orta, Kampen) within the indicated cut-off times will be taken out of the race; the timing chip will be removed, and they will be transported by OC to the finish area.
In the case of withdrawal or abandon from the event, regardless of the motives, participants must inform the closest first aid post, or member of the organising committee at the nearest feeding station and hand over the timing chip. Skis may be changed during the race only if the skis or bindings are broken or damaged. The Competition Jury must be notified of the problem with damaged equipment immediately after finishing the event.

14. Sprints
VSCR50K:
Where Type Prize
Storlømyra – 5K VSC official GREEN JERSEY VSC jersey points
Orta – 13K VSC Official Climb
CLIMBERS JERSEY VSC jersey points
Halvor Hill – 36K VSC Official Climb
CLIMBERS JERSEY VSC jersey points

VSCR34K:
Where Type Prize
Orta – 13K Queen&King of the Hill 34K 1000 NOK
Kampenhytta–19,5K Ole Reistad Sprint 34K 1000 NOK

15. Medical service during the race and emergency number
Medical services are available at medical stations indicated on the official course map.

Write the name of your emergency contact person on the reverse side of your bib.

16. Shuttle service/transportation/parking
There is a commercial shuttle service from the finish area at RUSTADHØGDA to the start at SETERMOEN in the morning. It will also be a shuttle service from the finish area at RUSTADHØGDA to the start area SETERMOEN after the race for drivers who need to pick up their cars.

Registration for bus is part of the online RACE REGISTRATION, however it will also be possible to buy a ticket from the driver when entering the bus.
Cost: 125 NOK

Time tables of the shuttle service:
From – To Timing
RUSTADHØGDA-SETERMOEN 08:30, 08:45, 09:00, 17:00
BARDUFOSS HOTEL – SETERMOEN 08:30
RUSTADHØGDA–BARDUFOSS HOTELL 17:00

Parking at the start and finish areas is free of charge.
Please take your time while driving and allow for enough time to accommodate to slow traffic.

17. Accommodation
For all accommodation requests see http://reistadlopet.no/news/overnattingsmuligheter/
Regarding travel arrangements please feel free to contact the organizer at: http://reistadlopet.no/news/aktiviteter/

18. Luggage service
The organizer provides a clothing bag identified with the start number for each participant for the transport of personal belongings with a maximum weight of 3 kg from the start to the finish area.
Bags must be deposited by the participant in the provided trucks parked near the start area to be transported to the finish area.

19. Finish services
At the finish area you will find the last feeding station, the luggage from the starting area, showers and a Ski Village with multiple services including food courts. Result boards will be available.

20. Timing procedures
Start numbers must be visible from the front during the entire race and the timing chip must be attached properly to assure racer’s results. After exiting the finish corridor, the timing chip must be returned to the organiser. In the event of a lost chip, please notify the organisers immediately. If a racer abandons or does not participate in the event, the timing chip must be returned to organisation. Participants are responsible for the chip from the moment the start bib is handed out until it is returned at the finish. Lost or non-returned chips will result in a penalty of 600 NOK.
For ELITE CLASSES the GPS-tracker will be handed in as well, lost or not returned GPS-tracker will result in a penalty of 150 €.

21. Awards ceremony
Part 1 of the official prize ceremony is the VISMA SKI CLASSICS flower ceremony for VSCR50K in the Finnish Area at VIP trailer immediately after the finish of the best male and female.

Part 2 of the official prize ceremony all classes in the Ski Village, time tbd.
First year participants can pick-up their “1st Year Pin” at the Race Office in the Ski Village. FIS rules will apply, participants need to show up to get their prizes.

Prize money from Ski Classics will be paid upon invoice to ivar@reistadlopet.no. Amount must be stated in EUR.

22. Doping control
Doping tests will be carried out in accordance with the regulations of WADA and all participants must cooperate. Refusal of
testing will be considered equal to a positive doping result.

23. Data protection
Personal details given upon registration will only be used for the race database and will not be given out to third parties.

24. Image rights
By entering the competition, participants allow the organizing committee, its partners and media in general, to use images in which he/she appears, taken on the occasion of his/her participation in the competition, on any media including promotional and/or advertising documents, all over the world and for the longest statutory duration.

25. Littering/waste areas
Participants are asked to respect the environment. There will be waste areas on the race course before and after every feeding station and at other specially assigned sections. Please dispose of your waste (drink bottles, gel tubes etc.) next to the course. Do not throw waste into the forest or in road ditches as it will be hard for the cleaning crew to find it after the event.
It is prohibited to litter outside of the waste areas, violators will be sanctioned or disqualified.

26. Respect of volunteers and race officials
All skiers must respect the volunteers and OC members. Inappropriate behaviour towards the volunteers and organiser may result in a penalty or disqualification.
Race Officials and volunteers will wear a official REISTADLOPET CREW west.

27. Use of audio equipment during the race
For safety reasons it is forbidden to use audio equipment (earphones) during the race.

28. Racer conduct
Ski marathons involve competitors with a wide range of experience and ability, good sportsmanship and courtesy towards other competitors are essential.
Slow movers should keep to the right and keep the left lanes free for faster skiers.

29. Accepting the regulations
By completing the registration each participant acknowledges having read the race regulations and accepts them unconditionally. Offenses may lead to
disqualification for current or future events and the forfeit of any or all awards.

30. Protests
All protests concerning race results and breaking the regulations etc. must be brought up to the Jury as follows:
Concerning issues during the race: 30 min after passing the finish line
Concerning timing/result: 30 min after official results are released.
The amount of 100 NOK must be deposited with the submittal of the protest.

Jury consists of FIS Technical Delegate (chairman), National Technical Delegate, Chief of Competition and VSC Race Director.

31. Other unforeseen cases
Will be solved by the Organising Committee.